As the growing pattern of coworking continues at an unprecedented rate, organisations and entrepreneurs are reinventing their work ethics and culture to fit into the fast paced work style.Flexible offices and workspaces have become more innovative, and less traditional in fusing innovation with work-life balance. The growth of a dynamic approach to workspace is what gave rise to the concept of working from a remote location,contributing to cost savings, increased productivity, and better employee engagement.
A workspace is a space in a cowork location, rented or sold for commercial purposes.When choosing a workspace,there are certain parameters that should influence your decisions to make the most of your resources. Here are the important areas to focus on.
Location is the first thing to consider factor when looking for a workspace. If you stay far away from the business district of the city, it would be more effective to work from a coworking hub closest to your home.There should be access to facilities like banks, public transportation network, ample parking space and restaurants. The workspace of choice should be accessible to clients and complementary businesses that operate within the vicinity.
As an intending workspace user or an entrepreneur,having a budget is the first step to saving cost. Signing up for a flexible membership is better depending on how you intend using the workspace. If it’s a high end business area, it’s best to find out what you can afford depending on space rental plans. You should make enquiries about initial deposits, membership plans and where possible, complimentary packages, like availability of a crèche.
In commercial real estate, prices are charged, based on per square metre basis. This means that size is a major concern to the user.A large workspace with well-designed floor plan will be more comfortable for users. A workspace needs to be well aerated, fully air-conditioned with flexible offices.
If there is no parking space available at your proposed location, it poses an impending cost on employees and clients. Negotiating special rates and validating clients’ parking tickets are good ideas, but such plans have to be worked into budget. In a city like Lagos, working from a workspace with no parking lot puts some level of financial inconvenience on your prospects, employees and visitors.
While using a workspace, you are also looking for a place to network with like minds collaborate, share ideas, leverage on teamwork to achieve your goals. Entrepreneurs and founders of startups’ are always on the lookout for communal workspaces where they can network with other entrepreneurs and professionals to grow their business.
Furniture makes up about 35% of the initial setup costs for a workspace, because furniture is directly related to design,ambience and comfort. Workspace furniture should reflect style, taste, brand and culture of the workspace. It should be comfortable for users with well partitioned shelves, tables, lockers, and office utilities like printers. For workspace members who would like to work late, reading lamps should be made available.
Workspace design and colours affects sensory perception and influences work culture. The Design,must be focused on the needs of workspace users. Also, Proper lighting enhances workspace ambience. An ideal solution is to install a lighting system that allows the workspace user alter the hue and brightness of the workspace to suit their taste.
Security is as important as the reason why you are working. Apart from nearness to clients and business hubs, security of vehicles, lives and properties is of utmost priority as no one would like to use a workspace where security is not guaranteed. A workspace should have manned guards,installed CCTV camera’s,security breach alarm systems and clock-in machines to avoid theft and prevent intruders.